Skip to main content

Professional Resources

Business Support

An overview of business planning, marketing and financial planning as well as support resources, that are crucial to operating a successful childcare business.

Marketing

Effective marketing is one of the essential tools that will help you to become a sustainable childcare business, fill current childcare places and continue to attract new customers in the future. This section outlines some basic marketing concepts and provides examples and templates.

The Marketing Mix

Before deciding on a marketing strategy you need to identify:

  • Who your current customers and potential customers are – and therefore your target  audience.
  • What your unique selling point is.
  • The type  of image you want  to project.

Promotional action plan template (XLS)

Who are your customers?

Central to any successful marketing strategy is an understanding of your customers and their needs. It is important to build up a picture of who they are: Where do they live? Are they working? Do they have transport?

In order to build this picture you will need to pull together information from many different sources in a process called market research. It will be your ability to satisfy your customers’ needs better than your competitors that will ultimately bring new customers. And in terms of how you market your services to them, you will need to know where they shop, which local paper they read and which toddler groups they visit. That way you will know where to target your marketing promotions.

What makes you stand out?

What makes you different from your competitors? Do you have a unique selling point (USP) that would encourage people to choose your setting over others? Your unique selling point might be that you collect from local schools, serve organic food or have mature staff who are parents themselves. Identifying your strengths will not only help you to keep your existing customers but will also help you to attract new ones.

Once you have identified what makes you special you need to make sure your prospective customers know about it. You need to emphasise the points that your current customers value most and identify which aspects of your business will appeal to new customers.

When writing adverts keep the text simple and to a minimum of words. Emphasise your unique selling point.

Events

Special events can provide an opportunity to show off your business to potential customers and the local community. This might range from giving children the opportunity to come to taster sessions or having an open morning and advertising what activities will be on offer.

Draw up a programme of events for the year concentrating on times when you traditionally might need to recruit new customers. For ideas visit Year Ahead.

Invite the local press or radio station to any special events. If they cannot attend provide some text and a photo and email it to the news desk. (see Press releases below). Getting involved in other community events is another way to forge links with local businesses and groups and raise your profile locally.

Internet

A growing number of people begin their searches for products and services on the internet. By having a website you can provide potential customers with the information they require.

A web designer can set up your website for you or you can buy a template package and create one yourself. As with writing adverts the key is to keep the site simple and think clearly about the information that potential customers will want from you. You can probably use the information and images that you already have in your prospectus remembering to obtain parental permission before using any images of children.

Social Media

Using social media such as Facebook / Twitter can have huge benefits by appealing to a younger, more tech savvy audience.  It gives you the opportunity to engage on a more frequent basis with customers and when you have a strong presence your business is part of conversations and has access to the most powerful kind of word-of-mouth marketing — recommendations between friends.

When people like your Page, they’re saying that they care about your business and want to know what’s going on. Posting relevant content is the most important thing you can do to keep them interested.

Networking

Make contact with other professionals who work with children. Health visitors have excellent local knowledge and contact with young families. Send them your prospectus and invite them along to see what you offer. Contact schools, churches, toddler groups, single parent networks, adult education centres and Job Centre Plus who might have an interest in promoting your business.

Promoting your business

You will probably need to use a combination of promotional tools, most of which have costs attached. It is therefore important  to think carefully about which combination best meets your needs and, importantly, fits your budget.

Word of mouth

Current customers are the best form of advertising and are free. Keep a book of references and thank you letters and have it on display. Word of mouth is perhaps the most powerful form of marketing and if you monitor your customers’ feelings you can help to ensure that your good reputation grows with your business.

Signage

Good quality signage will bring your service to the attention of the local community. It should include a logo if you have one and tell the public what your service offers. Contact details should also be clearly displayed.

If possible the outside of your premises should be well maintained, clean and tidy. As it is often the first thing that the public will encounter and must reflect a professional image. Although difficult to achieve if you do not own the building it is well worth pursuing.

Promotional materials

When designing promotional material you need to consider what your customer will want to know about your service, and also what image you wish to project.

  • Have you made the most relevant or important information clear?
  • Are the benefits clear?
  • Does the advert / leaflet / poster stand out?
  • Are you reaching the right audience?

A leaflet or advert should always answer the customer's question "but what does it mean to me?"

Information packs or a good quality prospectus can be a very valuable tool. A well-presented, attractive document can be sent out to anyone who makes an enquiry about your business.

It should include all the relevant information about your service and contact details. Information that will change, such as costs, can be provided as an insert so that you don’t need a costly reprint too frequently.

Newsletters are a good way of maintaining close relationships with existing customers and allow you to keep them up to date with current events and activities.

Direct mail shots can be used to target specific areas quickly. For example employers, health centres or libraries.

Adverts

Advertising in the local press or parish magazine is sometimes expensive but the message reaches a wide audience. Also try contacting the Children’s Information Service, who update Childcarelink, and any other local directories to ensure that your details are listed.

Newsletters / Press Releases

If you have a local / or parish newsletter spend time developing relationships with the editor. Make a committment to write regular articles about what's going on in your setting (events, good Ofsted report, Staff gaining EYP status). This will raise local awareness which, over time, will complement any other promotional activity you undertake.

The press want newsworthy items which make a good picture. Try to pitch your information with something that will give them a reason to attend. Keep it short, simple and to the point with the details at the top and a quote at the bottom. Remember who, where, what, when and why.

How to write a press release

Sample press release

Evaluation of marketing promotion

It is essential, especially when you have invested money in marketing, to evaluate whether that money was well spent. Therefore when potential customers make contact, always ask how they heard about you so that you can build a picture of which leaflet, advert or event was most effective. Keep records of contact details so that you can follow up enquiries. If they choose to go elsewhere, ask if they are willing to tell you why, so that you can note their reasons and see if a common factor emerges.

In addition it is good practice to ask joining parents to complete a questionnaire perhaps one month after beginning to use your services to give feedback on what made them choose you, and also how they feel now their children have settled in. You may also be able to either send questionnaires or use telephone interviews for parents who made enquiries but then chose to go elsewhere. This will help inform you as to why.

Our childcare business advisers are happy to meet with you or you can contact them for advice by phone on 0116 305 8048 / 8039 or email childcare@leics.gov.uk.

Top of page