Tendering for contracts
The council tenders and awards contracts for mainstream, SEN and social care transport under a Dynamic Purchasing System (DPS) for small vehicle passenger transport (up to and including 8 passenger seats).
Most taxi tenders are undertaken by email, and currently only those taxi operators that are included on the council’s Small Vehicle DPS (SV5) are able to tender.
The council also operates Demand Responsive Taxis (DRTs).
SV5 Dynamic Purchasing System (DPS) Agreement
The SV5 DPS Agreement commenced on 1 June 2019:
All suppliers must apply to join the SV5 DPS in order to receive details of contract work from 1 August 2019.
Please note: Leicestershire County Council does not maintain an 'approved” list' of transport suppliers.
The transport suppliers listed in the link above is a record of those suppliers who have successfully applied for the Small Vehicle SV5 DPS. This list should not be regarded as an endorsement or recommendation by Leicestershire County Council for these suppliers.
If you're considering using any of these suppliers, then it will be your responsibility to undertake your own independent checks and vetting, prior to engaging their services. Leicestershire County Council will not accept any responsibility or liability for arrangements made directly with these suppliers.
If you are interested in applying to join SV5 DPS, please read and follow the guidance contained in the Information and Instructions document below.
If you require further information or assistance, then please email TO@leics.gov.uk
Contract conditions
All small vehicle contracts that are operated on behalf of Leicestershire County Council must follow the contract conditions that are set out in the following documents:
SV5
SV4
The SV4 Framework Agreement has been replaced by the SV5 DPS Agreement.
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Registering drivers and escorts
All drivers and escorts that are employed on Leicestershire County Council contracts must be registered with the council.
In order for them to be registered they must be assessed by the Disclosure and Barring Service (DBS). To request further details, including an application form for a DBS check, please email transportDBS@leics.gov.uk. Drivers and escorts must apply for their DBS check and badge via their employer; applications from individuals will not be accepted.
On receipt of an appropriate DBS Assessment Certificate, Leicestershire County Council will review the certificate and issue an identification badge if deemed suitable.
Drivers and escorts must display their identification badges at all times when working on Leicestershire County Council contracts.
Drivers and Escorts are advised to read the following guidelines:
Invoicing and payment
Completed invoices should be posted to:
Passenger Transport Services Team
Transport Operations Service
Environment and Transport Department
Leicestershire County Council
County Hall, Glenfield
Leicester, LE3 8RJ
Or hand delivered to the Leicestershire County Council Main Reception, please obtain a receipt. Electronic invoices will not be accepted.
Payments are generally made after 30 days following the receipt of a correct invoice.
The council does also operate a 14 day payment scheme, if you are interested in this then please email TO@leics.gov.uk or see the Early Payment Discount Scheme for more information.
Payments may be delayed due to invoices either being incorrect or containing insufficient or unclear information. Operators are therefore advised to follow the council’s invoice guidance to ensure that payments are not unnecessarily delayed.
Please email TO@leics.gov.uk to request a copy of the council’s invoice template.